DesignFlow Build
Owner & Facilities Project Management Software
For the department awarding the work, not the contractor chasing it. Run procurements, hold the budget, review pay applications, and keep every project tied to the building it belongs to.
Most construction software is built for the contractor bidding your work. DesignFlow Build has a vertical built for the owner awarding it. Issue an RFP and let contractors bid through a secure link, level the bids side by side, and award — the contract record is created for you. Hold budgets per building and fiscal year with a real approval trail, track funding sources across a multi-year capital program, and review pay applications against the contract before you approve them. Every project, work order, and piece of equipment hangs off a site, building and space registry that mirrors how a campus is actually organised.
Procurement and contract award
Issue an RFP, invite contractors by email, and let them bid through a magic-link portal — no account for them to create. Level the bids side by side and award; the contract is created in one atomic step, already tied to the project.
Vendor bidding by invitation, no vendor account required
Bid leveling sorted low-first with the delta against the low bid
Award creates the contract record — no re-keying
Vendors see only their own bid, and learn the outcome when you award
Budgets with an approval trail that holds up
Draft, submit, approve or reject, then revise. Every approved revision is kept — what the board signed stays exactly as they signed it, and the figure in effect is never ambiguous.
Budgets per facility and fiscal year, or per capital project
Approval ladder with named approver roles and a rejection reason
Approved revisions are immutable; a revision creates the next version
Reports use the latest approved figure — drafts never leak into a total
Capital planning across the portfolio
Track where the money comes from and which programs it funds, then allocate down to individual projects, so a multi-year capital plan stays legible as it is spent.
Funding sources with allocations to individual projects
Capital programs grouping projects under one plan
Committed-versus-actual framing built for owners, not contractors
Contractor pay-application review
Contractors submit against the contract you awarded, through the same portal they bid in. You see billed-to-date, retention, and what remains before you approve.
Pay apps submitted through the contractor portal
Billed-to-date and retention tracked against contract value
Approval is a deliberate, role-gated financial action
A facility registry, not a flat project list
Sites, buildings, and spaces mirror how a campus is actually organised, so projects, work orders, equipment, budgets, and purchases all hang off the right building.
Site, building and space hierarchy
Projects, work orders, and equipment keyed to the facility
Purchases chargeable to a building at checkout
Service dispatch and preventive maintenance keyed the same way
Closeout that finishes the file
Track the closeout package to completion, so a project is closed because the documentation exists — not because someone decided it was done.
Closeout checklist tracked to completion per project
Retires the contract cleanly against the register it came from
You are on the other side of the table
Most construction software is built for the contractor bidding your work. This is built for the department awarding it — running procurements, approving budgets, and answering for the capital plan across every building you own.
From RFP to signed contract, in one register
Issue an RFP, invite contractors, and let them bid through a secure link — no account for them to create. Level the bids side by side and award. The contract is created for you, already tied to the project.
Invite vendors by email; they bid through a magic-link portal
Bid leveling sorts low-first and shows the delta against the low bid
Award creates the contract record in one atomic step — no re-keying
Vendors see their own bid only, and learn the outcome when you award
Frequently asked questions
The workflows sit on the other side of the table. You run procurements instead of chasing bids, award contracts instead of holding subcontracts, and fund projects from departmental and capital budgets instead of billing them to a client. The terminology changes with it: pursuits become procurements, subcontracts become contracts, and the project hub becomes a capital project management hub.
No. Contractors are invited by email and work through a secure magic-link portal — they bid there, and later submit pay applications against the contract through the same portal. They only ever see their own submissions.
It is a Pro add-on, currently in beta. On a Pro or Enterprise plan you enable it yourself from Company Setup, under Verticals & Add-Ons — no sales call and no migration. On the free Essentials plan you can tell us at signup that you are an owner or facilities team, and the workspace records it so the vertical is one switch away when you upgrade.
Yes — service dispatch, work orders, and preventive maintenance key to the same site, building, and space registry, so day-to-day maintenance and capital projects share one facility record instead of living in separate systems.
See the owner side of the platform
Start free and go live in 2-4 weeks — no rip-and-replace, no army of consultants.